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PRIVACY POLICY AND TERMS & CONDITIONS

PRIVACY POLICY AND TERMS & CONDITIONS

eBike Future X Vienna Startup Competition Privacy Notice

This Privacy Notice outlines your rights, obligations, and other important provisions regarding the collection and processing of your personal data in connection with registering for and attending the EBIKE FUTURE X STARTUP PITCHING COMPETITION 2025 (part of the ViennaUP 2025 Startup Festival). The competition is organized by KJION Technology GmbH (registered at Niedermoserstrasse 20, 1220 Vienna, Austria, under F/N: FN126944h, Ust-IdNr.: ATU37347705, DVR: 0009075, Handelsgericht Wien).

KJION Technology GmbH acts as the data controller concerning the collection and processing of your personal data, as described in this Privacy Notice.

1. Legal Basis for Data Processing

The processing of the personal data listed in this Privacy Notice is based on your voluntary and informed consent. Your or your company’s participation in the EBIKE FUTURE X STARTUP PITCHING COMPETITION 2025 is subject to your agreement to the processing of your personal data by KJION Technology GmbH, as explained herein.

You may revoke your consent at any time, without providing a reason. However, please note that withdrawing your consent will be considered a withdrawal from participation in the EBIKE FUTURE X STARTUP PITCHING COMPETITION 2025.

2. Age Restriction

We do not knowingly collect or store personal data from individuals under the legal age of majority. Participation in the EBIKE FUTURE X STARTUP PITCHING COMPETITION 2025 is strictly limited to individuals aged 18 and above.

If we become aware that we have inadvertently collected personal data from a person under 18, we will promptly delete such information.

3. Definitions

For the purposes of this Privacy Notice, the following terms shall have the meanings assigned to them:

  1. Personal Data: Any information related to an identifiable individual, including but not limited to name, phone number, email address, identification number, or any data relating to physical, physiological, mental, economic, cultural, or social identity. This also includes any conclusions drawn from such data.
  2. Consent: A freely given, specific, informed, and unambiguous indication of your agreement to the processing of your personal data, expressed through a clear affirmative action.
  3. Objection: A formal declaration by which you oppose the processing of your personal data and request the termination of such processing, including the deletion of any personal data held.
  4. Controller: The natural or legal person who alone or jointly with others determines the purposes and means of personal data processing. The controller is responsible for ensuring compliance with data protection regulations.
  5. Data Processing: Any operation performed on personal data, regardless of the method used. This includes, but is not limited to:
    • Collection, recording, classification, storage, modification, retrieval, transfer, disclosure, synchronization, combination, restriction, deletion, or destruction of data.
    • Capturing photos, audio, or video recordings.
    • Registering biometric data (e.g., fingerprints, palm prints, DNA samples, or iris scans) for identification purposes.

As stated above, KJION Technology GmbH is the data controller for any personal data collected and processed during registration and participation in the EBIKE FUTURE X STARTUP PITCHING COMPETITION 2025.

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4. Purposes of Data Processing

KJION Technology GmbH will process your personal data exclusively for the following purposes:

  1. Event Organization – To organize and manage the EBIKE FUTURE X STARTUP PITCHING COMPETITION 2025.
  2. Participation Management – To confirm and facilitate your or your company’s participation in the competition.
  3. Winner Selection – To manage the selection of winners through evaluation by experts, jury members, and public voting.
  4. Public Information Sharing – To publish relevant details about you or your company on the competition’s official website: https://ebikefuture.com/startups (“Website”).
  5. Marketing & Communications – To send advertising and newsletters to registered contestants.
  6. Direct Marketing – To provide registered contestants with marketing-related communications.

5. Categories of Personal Data Processed

To fulfill the purposes outlined above, KJION Technology GmbH processes the following personal data:

(a) If you are participating as a company (legal entity):

  • Your full name and position within the company.
  • Your email address, company website, and social media links directly associated with you.
  • Your company’s formation date.
  • Details of your investors, including their name, amount invested, and other relevant financial/business data related to your company’s operations.

(b) If you are participating as an individual:

  • Your full name, age, gender, and email address.
  • Name of your investor and amount invested in your idea.
  • Your profile picture, notable activities, occupation, and industry of work.

Third-Party Data Provision Responsibility

If you provide personal data of a third party (e.g., an investor), you confirm that you have obtained their explicit consent to share their data with KJION Technology GmbH for the purposes described in this Privacy Notice.

By agreeing to this Privacy Notice, you acknowledge and declare that you have secured the necessary consent from your investor or any third party before sharing their personal data. KJION Technology GmbH assumes no liability regarding the existence or validity of such consent.

6. Data Transfers and Access to Personal Data

KJION Technology GmbH processes personal data through automated methods and engages the following third-party data processing services:

As a condition of participation in the EBIKE FUTURE X STARTUP PITCHING COMPETITION 2025, the above-listed personal data may be shared with:

  • Jury members, advisors, and organizing partners to facilitate winner selection.
  • The list of jury members and advisors is publicly available on the official competition website: https://ebikefuture.com/startups.

Organizing Partners with Access to Personal Data:

  • peterkovacs.eu Kft (1065 Budapest, Révay köz 4., Hungary, EUID: HUOCCSZ.01-09-276382, EU VAT: HU25458967)
  • Ebike Steve Global, s.r.o. (Podkonice 119, 976 13 Podkonice, Slovakia, Reg. No: 51106701, EU TAX: SK2120606466)

7. Sharing of Personal Data with Sponsors

Upon your separate explicit consent, KJION Technology GmbH may share your personal data with the official sponsors of the competition (as listed on the Website) for the purpose of:

  • Evaluating you or your company for potential investment proposals.

You have the right to decline data sharing with sponsors, and doing so will not affect your participation in the competition.

8. Advertising and Newsletters

By registering for and attending the EBIKE FUTURE X STARTUP PITCHING COMPETITION 2025, you consent to KJION Technology GmbH sending you advertising materials and newsletters to the email address provided during registration.

Withdrawing Consent

  • You may withdraw your consent at any time by:
    • Clicking the “Unsubscribe” link at the bottom of any newsletter.
    • Sending a formal request via post to KJION Technology GmbH’s registered office.

Publication of Reports and Advertisements

KJION Technology GmbH reserves the right to publish advertisements, reports, and other materials that may contain information obtained during the competition.

9. Invitations to Other Competitions

KJION Technology GmbH and its organizing partners (peterkovacs.eu Kft and Ebike Steve Global, s.r.o.) may send you invitations via email to participate in other startup competitions. You can decide whether you wish to participate.

10. Data Security Measures

KJION Technology GmbH implements regular security tests on the third-party servers it utilizes. If vulnerabilities are identified, the respective service providers are promptly notified to ensure necessary fixes are applied.

Handling Data Protection Incidents

KJION Technology GmbH follows strict security protocols to prevent data protection incidents. In the event of a security breach, KJION Technology GmbH will:

  1. Take immediate action to contain and mitigate risks.
  2. Cooperate closely with its third-party server providers to resolve any vulnerabilities.
  3. Notify affected individuals as required by applicable data protection laws.

11. Duration of Data Processing

KJION Technology GmbH processes personal data only for as long as necessary to fulfill the purposes for which it was collected, unless longer retention is required by law.

Retention Periods:

  • For purposes (i)-(iv) (Event Organization, Participation Management, Winner Selection, Public Information Sharing) – Data will be retained for 1 year following the conclusion of the event.
  • For purposes (v)-(vi) (Marketing & Communications, Direct Marketing) – Data will be processed until you withdraw your consent.

If statutory laws (e.g., accounting regulations) require longer retention (e.g., invoice details), KJION Technology GmbH will comply with such legal obligations.

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12. Your Rights as a Data Subject

As a data subject, you have the following rights under applicable data protection laws, including the General Data Protection Regulation (GDPR) and the Austrian Information Act:

  • Access and Verification – You may request information regarding the processing of your personal data, including access to a copy of your data.
  • Correction – You may request the rectification of inaccurate or incomplete personal data.
  • Deletion (‘Right to be Forgotten’) – You may request the deletion of your personal data, subject to legal obligations requiring its retention.
  • Restriction of Processing – You may request a restriction on the processing of your personal data under certain conditions.
  • Objection to Processing – You have the right to object to data processing, particularly in cases of direct marketing.
  • Withdrawal of Consent – Where data processing is based on your consent, you may withdraw your consent at any time.

Exercising Your Rights

To exercise any of the rights listed above, please contact KJION Technology GmbH via:

  • Email: ad@kjion.com
  • Postal Mail: KJION Technology GmbH, Niedermoserstrasse 20, 1220 Vienna, Austria

KJION Technology GmbH will respond to such requests in writing, in a clear and comprehensible manner, within 30 days from receipt of the request. Exercising these rights is free of charge.

Filing a Complaint

If you believe that your rights as a data subject have been violated, you have the right to file a complaint with:

Alternatively, you may initiate legal proceedings against KJION Technology GmbH before a competent court. You may also seek compensation for damages if your personal data has been unlawfully processed or if there has been a breach of data protection requirements.

13. Changes to this Privacy Notice

KJION Technology GmbH reserves the right to update this Privacy Notice at any time. Any changes will be published on our official website to ensure transparency about:

  • What personal data we collect.
  • How we use it.
  • Under what circumstances it may be disclosed.

Changes become effective upon their publication on this page.

14. Accuracy of Data and Applicant Responsibility

KJION Technology GmbH explicitly disclaims responsibility for any misinformation provided in applications. It is the sole responsibility of the applicant to ensure that all information submitted is:

  • Accurate
  • Up-to-date
  • Complete

Applicants are encouraged to verify their submissions to avoid discrepancies.

Ranking of Finalists and Winners

Finalists and winners in the EBIKE FUTURE X STARTUP PITCHING COMPETITION 2025 are ranked based on the information provided in their applications. This ranking reflects their commitment, contributions, and achievements in the entrepreneurial ecosystem.

Jury and Partners

Juries and partners involved in the competition are publicly acknowledged for their role in supporting the local, regional, and global startup ecosystem.

No Background Checks Conducted

KJION Technology GmbH does not conduct background checks on applicants. Consequently, the company has no knowledge of any involvement of applicants or companies in fraud or illegal activities beyond the information disclosed in the applications.

Reporting Illegal Activities

If you become aware of an individual, startup, or company involved in illegal activities, you must report this to the relevant legal authorities. KJION Technology GmbH is not responsible for investigating or adjudicating such matters.

15. Revocation of Titles and Disqualification

Grounds for Revocation

KJION Technology GmbH retains the right to:

  • Reject any applicant
  • Withdraw any nomination
  • Revoke any title

This decision may be made based on a substantiated claim supported by non-digital proof (i.e., an authenticated final court decision against a finalist, winner, jury member, or partner).

Submission of a Claim

To submit a revocation claim:

  • A hard-copy, authenticated final court decision must be sent to KJION Technology GmbH’s official postal address.
  • The document must be verified and authorized by relevant legal authorities in Austria.
  • All costs associated with submitting a revocation claim must be borne by the claimant.

This process ensures that all revocation decisions are legally sound and fair.

Commitment to Competition Integrity

KJION Technology GmbH operates the EBIKE FUTURE X STARTUP PITCHING COMPETITION 2025 as a community-driven initiative, relying on the accuracy and integrity of information provided by applicants.

  • The competition is based on trust in the applicants’ self-reported data.
  • KJION Technology GmbH does not independently verify the accuracy of submissions.
  • If an applicant fails to adhere to the rules, they may be disqualified.

This remains in effect both during and after the competition season.

16. Acceptance of Terms and Confidentiality Undertaking

By participating as a jury member, ambassador, or partner, you acknowledge and confirm that you:

  1. Have read and accepted the Privacy Notice.
  2. Have agreed to the Confidentiality Undertaking (detailed below).

17. Contact Information

For any questions regarding this Privacy Notice, please contact us at:

Email: ad@kjion.com
Mailing Address: KJION Technology GmbH IVS, Niedermoserstrasse 20, 1220 Vienna, Austria

CONFIDENTIALITY UNDERTAKING

This Confidentiality Undertaking (“Undertaking”) is made by the undersigned jury member, ambassador, or organizing partner (“Partner”) in connection with their role in the EBIKE FUTURE X STARTUP PITCHING COMPETITION 2025 (“Competition”), organized by KJION Technology GmbH (registered at Niedermoserstrasse 20, 1220 Vienna, Austria, F/N: FN126944h, EU VAT: ATU37347705).

This Undertaking is provided in favor of:

  • KJION Technology GmbH (“Organiser”); and
  • The startups, entrepreneurs, and other applicants participating in the Competition (“Nominees”).

This Undertaking is binding indefinitely, without consideration, and aims to protect confidential and proprietary information shared during the Competition.

1. Confidentiality

1.1 Definition of Confidential Information

“Confidential Information” refers to any technical, commercial, financial, or personal data disclosed by the Organiser or Nominees to the Partner, whether in written, verbal, electronic, or any other form. This includes, but is not limited to:

  • Information about the Nominees’ products, services, ownership structure, investment details, and business plans.
  • Personal data of Nominees, as governed by the Privacy Policy.

Confidential Information excludes:
a) Information publicly available or already in the public domain.
b) Information lawfully obtained from a third party not bound by confidentiality obligations.
c) Information independently developed by the Partner.
d) Information made publicly available by the Organiser or Nominees.

1.2 Obligations of the Partner

The Partner agrees to:
i) Keep all Confidential Information strictly confidential.
ii) Use Confidential Information only for the purpose of evaluating and assessing the Nominees within the Competition.
iii) Not disclose Confidential Information to any third party or any internal personnel not involved in the Competition, except:

  • Other jury members, if necessary for the evaluation process.
  • With prior written consent from the Organiser or the Nominees.

If disclosure is permitted under Clause 1.2(iii), the Partner must:

  • Ensure the recipient adheres to the same confidentiality obligations.
  • Accept full liability if the recipient breaches confidentiality.

1.3 Legal Disclosure Requirement

The Partner may disclose Confidential Information only if legally required by applicable laws, courts, or authorities. If such a disclosure is necessary, the Partner must:

  • Notify the Organiser and the Nominees in advance, whenever possible.
  • Disclose only the minimum required information.

1.4 Liability for Breach

The Partner acknowledges the special business interests of the Organiser and Nominees in maintaining confidentiality. A breach of this Undertaking may result in:

  • Liability for direct and consequential damages suffered by the Organiser or Nominees.
  • Potential legal action under applicable laws.

2. Notification of Unauthorized Disclosure

The Partner must promptly notify the Organiser and the Nominees if they:

  • Become aware of any unauthorized disclosure of Confidential Information.
  • Lose Confidential Information in any way.

Notification must be provided in writing to the official contact details of KJION Technology GmbH.

3. No Reproduction of Confidential Information

The Partner undertakes not to reproduce any Confidential Information by any means, except:
i) With prior written authorization from the Organiser or Nominees.
ii) As strictly necessary to fulfill their obligations within the Competition.

Any copies or reproductions made under this clause shall remain the property of the Organiser or Nominees, and must carry the same confidentiality markings as the original.

4. Return or Destruction of Confidential Information

At the written request of the Organiser or Nominees, the Partner must:

  • Return all Confidential Information (and any copies).
  • Destroy all Confidential Information (and provide written confirmation of destruction).

The Partner may retain Confidential Information only if legally required, provided that it continues to be treated as strictly confidential.

5. No License or Ownership Rights

The Partner expressly acknowledges that:

  • This Undertaking does not grant any rights or licenses regarding patents, trademarks, copyrights, trade secrets, or other intellectual property of the Organiser or Nominees.
  • All Confidential Information remains the exclusive property of the Organiser or Nominees.

6. Governing Law and Jurisdiction

This Undertaking shall be governed by and construed in accordance with the laws of Austria.

Any disputes arising under or in connection with this Undertaking shall be subject to the exclusive jurisdiction of the competent courts in Vienna, Austria.

Effective Date: March 16, 2025